This article is about how to schedule employees individually and how to make a work schedule for employees in your group. If you are asking how to make an employee schedule or how to make or how to do scheduling in general you are at the right place.
Making schedules for employees is not the hardest thing you’ll have to do. Scheduling employees also means updating and re-scheduling. The hardest part of scheduling is managing all of the modifications and updates. If you make your employee schedule online you can avoid many of those hassles, but if you’re sticking with pen and paper or an offline scheduling system you’ll have to deal manually with updates and re-scheduling.
Here we have gathered a few scheduling tips for you if you will not be making the switch to online scheduling software.
Keep Detailed Records
Write down everything. And more. When it comes to shift changes and requests write down who asked you for something, what they asked for, and often overlooked when they asked you (including the time.)
The easiest way to do this is keep a notebook and use it much like you would a ledger with entries coming one after another. Highlight important entries and use checkmarks to know when you have completed items.
Use a Calendar
If you promise to get back to someone by a certain date then they are waiting for you to make plans. They have probably told their friends that they can’t commit to the plan at the moment but on a certain date they’ll know for sure. Make sure you keep your commitment! It may not seem like it but there are probably a lot more people relying on you than you think.
If you tell someone ‘Give me until Friday’ write it down for Friday and keep it. Use a calendar to make sure you don’t miss commitments. The next topic discusses how to make a smooth rhythm that everyone can move to.
Set and Keep Deadlines
You can take a lot of stress out of making employee schedules but setting a deadline for shift trades and requests. Pick dates and stick to them, have a rhythm that everything can get into. For example every Wednesday you put the schedule for next week up and by Friday all change or swap requests must be completed.
When you follow and stick with dates everyone you staff will start to have the same rhythm. They’ll know that they need to ask by a certain time and they’ll know that they can expect an answer by a certain time. Setting and keeping deadlines manages expectations for everyone.
That’s all for now! Hopefully with these hints you’ll better know how to make a schedule for employees in your business.